Things 3 4 – Elegant Personal Task Management Template

This guide will highlight the Best To-Do List Apps for personal task management in 2021. Each new day, a list of tasks awaits us. Some of them are more interesting than others. Nevertheless, the importance of completing these tasks is undisputed, especially if they build on a daily basis. Once you add the Tasks app to Teams, you'll find. My tasks: Which includes most of the lists from your To Do app, including tasks you've added in To Do and Outlook, and tasks that have been assigned to you in Planner. Shared plans: Which includes the Planner plans that have been added to Teams. You can also use the Tasks app to: Add a plan to a Teams channel.

  1. Things 3 4 – Elegant Personal Task Management Templates
  2. Things 3 4 – Elegant Personal Task Management Template Download
  3. Things 3 4 – Elegant Personal Task Management Template Pdf
  4. Things 3 4 – Elegant Personal Task Management Template
For simple task tracking, it is not necessary that you have to use a complex task management software. You can use a simple Excel Task Tracker to manage a few tasks. You can also use the task management excel template to manage a small number of issues.
Task Management Excel Template
In this article, we will see how you can use MS Excel with a few columns to track a set of tasks. Using the Excel Task Management you can manage and execute a small initiative or a few tasks.
Please note the task management excel template is very basic and does not use any complex formulas. The excel template acts only as an aid and the benefits of the above task management template will be realized only if the recommended process is followed.
Regardless of how much time you spend creating a task tracker system or document if the team does not read it then its a waste of effort. Publishing the task regularly also acts as a reminder to everyone. How regularly you send the task list will depend on what kind of tasks you are working on.

#: Fields or Columns in the Excel Task Tracker Template


This is a brief description. This needs to be as short and brief as possible. People reading this document should be able to understand which issue is being referenced. You can include a defect number or change ID.
This is the person responsible. This should be a person and not a team or group. It should be a person because if you address something to a team or a group there is a possibility that everyone in the team will ignore it.
Both these fields are optional and you may choose not to use them. The Start is when it is started and due is when it is due.
There are four statues
- TBD (To Be Done): Indicates needs to be executed.
- Late: Is delayed.
- Close: Is complete.


Techno-Tip:


When closing out you have the option to move the tasks to the CLOSED tab. It is recommended that when you close a task you first move it to the bottom and leave it there for a few days so that people know you have closed them. After sometime when most of the people have seen the report you can move them to the closed tab permanently.
This is the most important column of the lot. This the column where you can give the latest update.
This is more of free-form text column so you can type whatever text you want. An effective way of doing the updates is to maintain the chronological order of updates.
Having the updates in chronological order allows everyone to understand how the task has been progressing and when the team faced issues. It also gives everyone a clear picture of the efforts being made by the team members.
Please see the below example.
15-Feb by John: Not complete as the business requirements are not clear.
18-Feb by John: Back on track requirements have been received.
19-Feb by John: Is almost complete and is currently at 80% complete.

#: Process to use the Excel for Task Management

Simple Task Management Process
The first step is to collect the different tasks which needed to be completed. There are a few different ways the tasks can be collected - meetings, workshops, defects list, or change requests.
The method used to collect the updates depends on the culture in your organization. You can get updates through emails, conference calls, scrum meetings or one-on-one meetings. You should use the approach that suits you best.

Step 3: Update the spreadsheet for progress or issues

Update the task list with the progress information. You can use the chronological order that I have suggested.
You can also make a backup of the task list before updating so that you can always revert back if needed.

Step 4: Publish the task list with an email status update

This is the most important step of all the tasks. If you do not publish this task list regularly your team will not be aware of the deadlines and will not track their own tasks.
If you are working on a project that spans several months then you might send it once a week. If you are working on something less than a month then you can send it at least twice a week.
If you are on a shorter deadline like a week then you should send it every day. I prefer sending an email update with the list of the tasks in the body of the email and key highlights with 2 - 3 bullet points.
I use the key highlights section if I want to get attention on some key points. Most of the time senior managers will not have the time to read through the entire email. Having a key highlight section will give the senior managers a quick overview of how things are going.
Personal
Simple Task Management Email Update

6 Task management excel templates samples


  1. If you are looking for a complex task management then consider using - Task Management and Tracker Dashboard.
  2. Excel to do list is a good tool for day to day task management for project managers.
  3. Managing tasks for multiple team members can be done easily with - Task Priority Matrix Excel
  4. The team calendar template to manage team tasks using a monthly calendar approach.
  5. Also, consider using our Project Tracking Excel Templates for Single and Multiple Project Tracking.
  6. Try the approach of extracting tasks from MS Project to create Excel Task Sheet. Another effective way of task tracking is to use a Task Tracker Excel with Gantt Chart.

Your team members are constantly sending you Slack messages asking you to remind them of deadlines.

Your client won’t stop emailing you, asking who’s responsible for what part of the project, and when.

And your subcontractor is texting you incessantly about her start date.

Stop the communication madness and make a Gantt chart.

A Gantt chart lets you communicate your project timeline visually in an easy-to-understand way.

Everyone’s in the loop, so you can get work done faster and easier.

Keep reading for Gantt chart examples, plus tips on how to create Gantt charts that are professional, attractive and simple to understand.

Get Gantt chart templates you can customize and use right now, too.

Let’s get started.

Click to jump to a specific section:

What Is a Gantt Chart?

Things 3 4 – Elegant Personal Task Management Templates

A Gantt chart is a timeline of a project. The top of the chart shows the time frame and the left side of the chart lists the project activities.

Here’s a Gantt chart example:


Each activity listed on the left-hand side of a Gantt chart has a colored bar next to it. The position and length of that bar depends on the activity’s timeline and duration: when it starts and when it ends.

  • For example, in the daily project status Gantt chart above, Activity 1 (Task 1) will take place from March 3 to 7 and then March 10 to 13. The due date is Thursday of that week. Each week is color coded.

In short, a Gantt chart shows:

  1. What tasks need to be done to complete the project
  2. When these tasks need to be done

1. Gantt Chart Examples for Project Management


Gantt charts can be a helpful visual to include in project management plans. Like the previous example, this retro daily project Gantt chart example breaks down project activities day by day.

It also breaks down who’s responsible for what project activity.

  • For example, Task 1/Activity 1 is color coded red.
    • Sonya J. is responsible for it from September 3 to 14 (two weeks).
    • Amir K. is responsible for it from September 17 to 21 (one week).
      Julia F. is in charge of Task 1/Activity 1 from September 17 to October 2. Her red bar shows that the due date is Wednesday.

The magic of a Gantt chart is that it lets you set the order in which tasks should be completed.

And since Gantt charts are in an easy-to-understand timeline format, the task order is crystal clear.

Your team and/or clients won’t need to ask you again and again when Mark is supposed to be working on link building. Phew.

Project management: simplified.

This template would work especially well for consultants, as the client can get a visual representation of the team working on their project.

Putting faces to the names creates confidence in the client and helps build your reputation.

Pro Tip: Use Venngage’s collaboration features to add team members (like your client) to your account and share your Gantt chart seamlessly. Or better yet, edit and customize your gantt charts with your team in real time with our new real-time collaboration feature!

Get feedback and approvals faster within one channel, without having to juggle Slack messages, emails, or G Suite comments.


This corporate weekly project Gantt chart example is more traditional than the previous example. The focus is on the activities and their types, not the individual people.

The types of activities, such as engineering or marketing, are color coded.

  • For example, Task 3/Activity 1 is a marketing activity that will take place from the middle of week 3 to the middle of week 5. Julia K. is responsible for this activity.

This futuristic-looking Gantt chart example is perfect for teams who operate on the sprint system.

The template is divided into two week sprints, but you can change this to a one week sprint (or longer) as needed.

The left hand side is divided by team and further divided by activity.

  • For example, the engineering team will do planning from the beginning of week 3 to the end of week 5.

Pro Tip: When you’ve finished editing your Gantt chart in Venngage, click “Share” in the top right corner of the editor to email or get a link to your design.

Or click “Download” to download a PDF or PNG file to your hard drive (Premium and Business plans only).

Add your Gantt chart to your weekly team meeting presentation. Consultants can add them to their proposals or work plan templates or integrate them into their project management tool.

2. Gantt Charts for Construction

Construction projects can suffer from “too many cooks in the kitchen” syndrome, making it really hard to meet deadlines.

Gantt charts are a great way to keep construction projects on schedule and make sure clients, crew members and subcontractors are in the loop.


This construction project Gantt chart example will make sure everyone’s on the same page. The chart’s simple format makes it easy to see what activity is due when.

You can edit the Gantt chart as the project progresses.

  • For example, if an activity is taking longer than it should, extend the bar’s length and make that section red. That way, everyone is instantly aware of overtime and potential project delays.

This construction project Gantt chart example is almost the same format as the previous one, but the dots represent two day intervals.

  • For example, demolition will run from Friday of week 1 to Friday of week 2 (six days).

Pro Tip: Venngage’s My Brand Kit tool lets you apply your brand colors to your Gantt chart template with one click. My Brand Kit also lets you include your logo and apply brand fonts.

For example, in the above template, using My Brand Kit would change the blue, yellow and green background color scheme to your brand’s color scheme. You can then click “shuffle” to cycle through the color combination options.

3. Gantt Chart Example for Project Proposals

New product in the works? Use this dark new product project Gantt chart example.


Things 3 4 – Elegant Personal Task Management Template Download

The far left hand column maps out the activities, while the far right column lists what department is responsible for each activity.

Product development typically involves multiple departments or teams of people. There may be no one project leader, either–only multiple managers, on multiple teams.

A Gantt chart is the perfect way to manage tasks between multiple teams as all the information is in one place, in a crystal-clear format.

It eliminates confusion about dependencies i.e. who needs to finish what before another team can begin their task.

Pro Tip: You can also include the chart in your business report or presentation. Download your finished Gantt chart as a PNG file (Premium and Business plans only). Choose a presentation template from our library. Once you’re in the editor, click the “Image Upload” tab to upload the Gantt chart and add it to your slides.

4. Gantt Chart Example for Business Plans


A business plan tends to contain a lot of information and can quickly become overwhelming to potential investors.

Visualizing schedules, research or data will help break up all the text and quickly communicate key deliverables.

Investors need to see that you have a concrete plan in place that will let you achieve your revenue goals.

One strategy is to use a Gantt chart to visualize your business plan’s growth strategy or marketing plan.

Use the Gantt chart example above to plot your business strategy and major milestones. Edit the time frame on the bottom to plot out stages by quarter–over several years, if you like.

You can also include this Gantt chart in your project plan.

5. Gantt Chart Example for Consultants


Your client’s hired you to help them achieve their goals. But, let’s say they’re a new client and they need a little more reassurance that you, the consultant, is on top of things.

Show your client that you have a workable roadmap to success with a Gantt chart.

Edit the above Gantt chart example and divide tasks–between your team, any subcontractors and your client’s team.

Refer back to the chart during your weekly calls with the client to make sure you’re both on the same page.

If you’re overwhelmed by admin work, check out our job proposal templates, business proposal templates and consulting report templates and get important documents out the door a lot faster.

Find a hard time creating business proposals fast? Read our in-depth business proposal guide to whip up proposals quickly.

They’ll also look plenty better than those Word documents you usually churn out!

Pro Tip: Love your Gantt chart’s layout and want to use it again for other consulting projects? Save it as a template in Venngage. That way, you can reuse it whenever you need to make a Gantt chart for another client.

Why is a Gantt Chart Important?

Gantt charts are important because they make scheduling, planning and executing on projects easier. They also help a lot with general time management.


Projects often involve multiple stakeholders, activities and deadlines. Gantt charts visualize all these factors so that project managers and their teams can quickly understand who needs to do what and when.

This will help make sure each deliverable is completed on time.

Which in turn will prevent a snowball effect of missed deadlines, causing the project price to go up and the completion date to be pushed back.

And no one wants that.

Benefits of Using a Gantt Chart

The benefits of a Gantt chart include:

  • Scheduling and planning projects and tasks
  • Plan work in sprints
  • Visualizing how projects and tasks evolve over time
  • Collaborate with your team
  • Comparing planned versus actual timelines

Gantt charts are incredibly versatile–they’re useful for multiple roles, such as:

  • Project managers
  • Marketing managers
  • CEOs
  • Team leaders
  • Operations managers
  • Consultants

Gantt charts aren’t industry-specific, either. They’re a critical tool for anyone managing a long-term project that has lots of tasks and a complex schedule and that requires collaboration.

  • For example, the Gantt chart example below can be adapted for any project simply by changing the tasks and milestones:

Industries that can benefit from Gantt charts include:

  • Construction
  • IT
  • Manufacturing
  • Product development
  • Marketing
  • Engineering
  • Infrastructure
  • Healthcare
  • Government
  • Oil and gas
  • Telecommunications
  • Professional services and consultants

Telecommuting has risen 140 percent since 2005, according to Global Workplace Analytics. As this number continues to skyrocket, a Gantt chart becomes even more critical for team management and to effectively plan and track work as a team.

What Are the Parts of a Gantt Chart?

When you first look at a Gantt chart, it might seem overwhelming.

What do the bars or lines mean? How do they relate to the x and y axes?

But, on second glance you’ll see that the beauty of a Gantt chart is actually in its simplicity.

A Gantt chart only has three main parts:

  1. Activities and/or tasks (left axis)
  2. Milestones (top or bottom axis)
  3. Activity and/or task bars

Take a look at this simple Gantt chart example:


Not intimidating at all.

It has:

  • Tasks on the left axis
  • Milestones on the bottom axis
  • And bars that show when each task should begin and end

Of course, more complex projects require more complex Gantt charts.

The Gantt chart example below takes things a step further by dividing activities into smaller tasks.

  • For example, “Planning” is divided into: needs assessment, project agreement and site map.

This Gantt chart also lists (on the right) who’s responsible for each task.

How to Make a Gantt Chart

Make your own Gantt chart using Venngage in five steps:

1. Choose a Template

Choices, choices. Open our Gantt chart template gallery.

Then, select the template for you by:

  • Industry
    • Ex. Dark Home Construction Project Gantt Chart Template
  • Task
    • Ex. Dark New Product Project Gantt Chart Template
  • Timeline
    • Corporate Weekly Project Gantt Chart
  • Complexity
    • Ex. Detailed Project Gantt Chart

Hover over the template you like and click “Create.”

2. Lay Out Your Timeline From Left to Right

Start by laying out the timeline of your from left to right, creating divisions by day, week, month, or quarter.

In this Gantt chart template, click the text box you want to edit and start typing.

Or delete the days of the week and add months or quarters, instead.

Made a mistake? You can click “undo” in the top toolbar at any time.

To add a new column to the right, click “Resize” and increase the width of the custom page size. Try adding 200 more pixels and readjust as needed.

Then, drag and select all the orange icons to move them to the right at the same time.

Drag to select the entire the dates section and click “copy” and move into place. Edit the dates.

Now, drag to extend the beige bars. Use the “snap to guide” feature to help you align everything perfectly.

3. Add Tasks From Top to Bottom

Click the tasks and activities to edit the text. Use the top navigation bar to change the font style, size, color etc.

If you need to add a new row, follow the same steps for adding a new column as above. Just adjust the height of the page size instead of the width. Then, copy the last row by dragging to select and pressing “copy.”

4. Adjust Each Bar Accordingly

Adjust each bar so it begins at the task’s start date and extend it to end to the expected task deadline.

Click each bar to move it or drag. The snap-to-guide feature will help you align the bar with the specific day of the week above.

Copy other bars with the right color and move them into place to extend the timeline of a task.

You can also click the orange circles to assign each task to a different person–in the above Gantt chart template they’re indicated by initials.

Things 3 4 – Elegant Personal Task Management Template Pdf

5. Brand Your Gantt Chart

Brand your Gantt chart with one click by opening the My Brand Kit tab. Drag your logo into place.

Things 3 4 – Elegant Personal Task Management Template

Then, click a “My Brand Colors” palette to apply these colors to the entire template. Click “Shuffle” to scroll through different color combinations. Very cool.

Want a different type of design? Discover even more Gantt chart templates.

Pro Tip: Struggling to customize your Gantt chart just the way you want it? Venngage offers priority support via email, chat and phone and 1-on-1 consultations to Business plan members. Ask our designers for tips on how to present your idea visually–whether in a Gantt chart or a presentation, report, white paper etc.

What’s your number one struggle with managing projects right now? Let us know in the comments below!

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